Distributed Capture

More than 2/3 of invoices in the United States are still paper-based, and 90% of organizations are struggling to automate accounting processes. What if you could simplify information capture, improve data accuracy, and reduce the cost of Accounts Payable (AP)?

Digitech Systems is pleased to announce the release of PaperVision Capture R78, which includes an AP Processing step and Business Rules for Capture and AP. Business Rules facilitate job workflows to solve complex information management challenges. Best of all, they come pre-packaged from Digitech Systems, so they are simple and fast to implement. You can take advantage of the benefits virtually right away.

For example, R78 offers Business Rules for AP, which can help you to simplify information capture, improve invoice accuracy, and reduce the cost of Accounts Payable. Business Rules for AP allow you to:

• Ensure the line item total matches the unit price times the number of units for each line item on an invoice to avoid accidental over payments

• Verify specific detail line items from an invoice equal the total improving accuracy across accounting processes and taking advantage of early payment discounts

• Tag items that don’t add up properly for further review, so clerks only spend time on inaccurate items

• Account for tax and shipping charges and line item discounts automatically, so you don’t have to pull out the calculator

These Business Rules make it super simple for you to solve many of your AP challenges and will speed your conversion to electronic processing.

In addition to the Business Rules, using the AP Processing Step you can match invoices in PaperVision Capture to purchase order line items stored in a Microsoft SQL or Access database and approve or reject the invoice based on purchase order data.

Maybe you're ahead of the automation curve when it comes to AP…rest assured there is plenty in PaperVision Capture R78 for you to be excited about!

PaperVision Capture also includes additional Business Rules steps designed to verify that certain index fields have been populated before a batch continues to further processing and to ensure that specific index fields meet criteria such as: being within a certain date range, are not blank, match a National Provider Identifier (NPI – a national directory of hospitals, doctors, and other healthcare facilities), or are the same as another index field. How might these apply to your situation?

Maybe you are tired of individually verifying index and detail fields after scanning documents or cross-referencing values with another system to ensure accuracy. How much time would your staff save with a system that noticed and flagged errors for you? How high could your accuracy rates go? How much money are you currently leaving on the table, because your staff is reviewing every item rather than just the exceptions? We can help you tailor these Business Rules to exactly meet your needs.